Administrative Assistant
Job Opening

The Osteosarcoma Institute (OSI) is seeking a part-time (20 – 25 hours per week) Administrative Assistant to help grow our organization and advance our mission to dramatically increase treatment options and survival rates in osteosarcoma patients through identifying and funding the most promising and breakthrough osteosarcoma clinical trials and science. Typical work hours will occur within the operating hours of Monday through Friday from 9am to 5pm CT. Flexible hours are considered if agreed upon in advance.

About the Osteosarcoma Institute

Osteosarcoma is a bone cancer that primarily affects adolescents and young adults, and research has not made significant progress in improving outcomes or identifying new therapies for metastatic/recurrent osteosarcoma patients in over 40 years. About one-third of patients die from the disease within five years of diagnosis. This is a challenge answered by the OSI, a 501(c)(3) public charity dedicated to dramatically improving the life expectancy of relapsed and metastatic patients.

The OSI is a virtual institute with offices in Dallas, Texas. The OSI is a national organization guided by an active Strategic Advisory Board comprised of expert physicians, scientists, and other leaders in cancer research from across the country. Through a comprehensive, peer-reviewed process, we fund clinical trials and related studies, and translational research to advance our understanding of osteosarcoma and improve patient outcomes. This dedication to improving the lives of osteosarcoma patients makes the OSI a dynamic and passionate organization offering significant potential for growth.

Position Summary

The OSI is seeking a qualified Administrative Assistant candidate to assist our organization by performing a variety of clerical and administrative tasks in a highly efficient manner. The ideal candidate must have at least 2 to 3 years of administrative experience with exceptional organizational skills and a keen eye for detail. The responsibilities of this position include:

• Supporting the Operations Manager with event planning, grants administration, office management, and the OSI Connect patient resource.
• Operating office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answering phones, directing calls to appropriate individuals, and preparing messages.
• Copying, scanning, sorting, and filing records related to office activities, business transactions, and other matters.
• Performing clerical duties including document creation, maintaining electronic and physical files, and completing simple forms.
• Preparing letters, forms, and reports according to written or verbal instructions.
• Managing calendars and scheduling appointments.
• Assisting with materials and logistics for 2 to 3 events per year (typically including evenings or weekends).
• Naming, storing, and organizing project files and folders within the shared drive to ensure your work is saved and is easy to locate.
• Performs other related duties as assigned.

The OSI offers a starting hourly wage between $20 to $25 for this position, commensurate with the candidate’s experience. Benefits include paid holidays and additional paid time off (vacation and sick). This position will work approximately 1 to 2 days per week in the Dallas, TX office and in a remote capacity from home the rest of the week. All necessary technology and equipment will be provided.

Qualifications

• Two to three (2 – 3) years of administrative experience are required.
• High school diploma or equivalent required. An associate degree or bachelor’s degree is preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and Zoom.
• Ability to work politely and professionally with coworkers, prospective donors, donors, and volunteers.
• Must be highly detail-oriented, self-motivated, and can act in a manner that will reflect positively on the organization.
• Self-starter attitude with an ability to organize and prioritize work.
• A motivation to work for an actively growing organization.
• Must be able to work independently on some tasks and collaborate with a team on others.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

Physical/Work Requirements

• Ability to work remotely from home with strong and reliable internet access from home.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds at a time.
• Ability to organize, pack, and sort small to medium-sized boxes that weigh less than 15 pounds.
• Ability to stand for short periods of time (not to exceed 2 to 3 hours).

To qualify for this position, applicants must be legally authorized to work in the United States. The Osteosarcoma Institute, Inc., is an equal opportunity employer and does not discriminate based on race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

To Apply: Please send an updated resume and cover letter to employment@osinst.org with the subject line Administrative Assistant. Interviews for this position will start in March, and the anticipated start date is May 2023.

Classification: Non-Exempt
Department: Operations
Reports to: Operations Manager